What We Do

The Board typically meets once a month in the Loft from 5:30pm – 7:00pm (a few of these meetings will be open to the public). Our schedule is posted below, along with a brief summary of items discussed during those sessions.

Roundtable updates from officers

Coming Soon

Coming Soon

Coming Soon

Coming Soon

Mid-year budget changes/approval

Coming Soon

Coming Soon

Coming Soon

Elections

Year Review: Reviewed key moments and achievements for the 2023-2024 school year
New Collaborative Members Design Session: Welcoming the new collaborative board members and community to debrief on what worked well, and what to improve next year

Event Planning: Discussions on the 10+ events that occur in the final weeks of school
Collaborative Board: Discussion on board structure and voting new members in for 2024-2025 school year, effective Jul 1st

Community Survey: Reviewed new annual Voice of Customer “VOC” survey results and discussion
LED Report Out: From Educational Professional Learning, SXSW Education Conference with action plan for new festival 39xD!

Grants: presentations from community, review process, and votes
Grants / Projects Funded: Campus soccer net, Recording studio in music room area, Loft library furniture replacement, and Coffee Community Event

Budget: mid year review, adjustments, and approval
Campus Updates: Campus improvements, lost and found, equity and inclusion conference

Meeting canceled due to short gap since last one, schedule will resume in January 2024

Review priorities and updates across the Collaborative executive working areas
Voice of Customer: listening to our stakeholders from representatives including LEDs, Class Ambassadors, Student Empowerment Team S.E.T., and School Administration
Professional Development: Approval of go-forward strategy, framework, and funding guidelines for development learning opportunities across campus
Collaborative Communication: Design Thinking session on the core areas of communication the Collaborative should focus on

Review newly documented priorities and updates across the Collaborative executive working areas
Voice of Customer: listening to our stakeholders from representatives including LEDs, Class Ambassadors, Student Empowerment Team S.E.T., and School Administration
Collaborative Community Survey Proposal: discussion for the value and content of a measurement system for feedback on the Collaborative key deliverables
Grants Proposal: evaluation and discussion for the first deadline of grant applications
Professional Development: discussion for the goals and process needs for the funding from the Collaborative in continued professional learning for our campus
Pizza Party: discussion and approval for the options and logistics of a campus wide celebration for the successful fundraising campaign

Welcome & Get to know new President, Lucy Beard
Voice of Customer: listening to our stakeholders from representatives including LEDs, Class Ambassadors, Student Empowerment Team S.E.T., and School Administration
Roundtable Updates across our new Collaborative executive areas
- Financials & Fundraising
- Technology & Communications
- Community Events & Culture
- Classroom Engagement & Ambassadors
- Community Engagement & Volunteering

Board welcome and introductions: many new Collaborative board members and positions providing a key opportunity to connect
Roundtable Updates from each Collaborative Board member on their area of responsibility and new school year initiatives and needs

Let us know if you have any ideas or thoughts that you might want brought up in a specific Board meeting. You may email president@design39collaborative.org or fill out the simple form to contact us below.

2023-2024 Collaborative Annual Priorities

Financials, Fundraising and Board Management

Fundraising: Complete successful 39 Days of Giving fundraising campaign
Sponsors: Enhance the sponsors strategy and fundraising, Website and Communications support
Grants: Manage and solicit requests for grants, Create process handbook, Enhance website with stories of historic grants funded
Board Management: Ensure fiscal and regulatory process are followed, Identify new board members for annual process, Create transition and onboarding documents for new board members
Financials: Lead budgeting process, Manage financials to the budget, Manage tax filings and Audit processes

Technology and Communications

Communication: Review existing communication channels and messaging for gaps and opportunities, Create messaging themes and brand guidelines
Social: Manage weekly social posts and engagement, Evaluate channel usage, Pilot new features on platforms
Email Newsletter: Remove weekend work for volunteers, Maintain high engagement via feedback surveys and iterations
Campus Technology: Be a champion for the technology needs of our LEDs by identifying best in class, refresh cycles, software subscription negotiations funded by Collaborative, sunsetting old or unused tech stacks
Collaborative Technology: Maintain technology stack used by Collaborative for daily operations (website, sign ups, fundraising, software, …), Support enhancements as needed for Collaborative

Community Events and Culture

Events: Lead successfully run events for 200+ community member attendance at key events, Create checklist for vendors and timelines on events to improve transitions. Manage PUSD level systems and requirements through Facilitron
Culture: Create a measurement system for voice of community in key areas led and owned by Collaborative in empowering our community culture
Equity & Inclusion: Support campus culture of inclusion with affinity groups and education
Spiritwear: Launch on-demand vendor and process, Support community events to “wear your spirit”, Create a Welcome Center Spiritwear Booth

Classroom Engagement and Ambassadors

Create handbook and timeline for Class Ambassadors, research other school room parent roles and responsibilities, improve selection process for Ambassadors

Community Engagement and Volunteering

Parent Volunteers: Build systems and processes (CRM, sign ups…), Track volunteer involvement (#, hours, impact)
Student Enrichment: Launch successful process with diverse options, Create handbook
Traffic & Pedestrian Safety: Lead volunteers and process improvements for traffic, partner with D39 campus, Zero incidents
Service39: Continue culture of impact, measure involvement
Garden: Continue impact, measure designer reach

CONTACT US

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What We Do

The Board typically meets once a month in the Loft from 5:30pm – 7:00pm (a few of these meetings will be open to the public). Our schedule is posted below, along with a brief summary of items discussed during those sessions.

Roundtable updates from officers

Coming Soon

Coming Soon

Coming Soon

Coming Soon

Mid-year budget changes/approval

Coming Soon

Coming Soon

Coming Soon

Elections

Year Review: Reviewed key moments and achievements for the 2023-2024 school year

New Collaborative Members Design Session: Welcoming the new collaborative board members and community to debrief on what worked well, and what to improve next year

Event Planning: Discussions on the 10+ events that occur in the final weeks of school

Collaborative Board: Discussion on board structure and voting new members in for 2024-2025 school year, effective Jul 1st

Community Survey: Reviewed new annual Voice of Customer “VOC” survey results and discussion

LED Report Out: From Educational Professional Learning, SXSW Education Conference with action plan for new festival 39xD!

Grants: presentations from community, review process, and votes

Grants / Projects Funded: Campus soccer net, Recording studio in music room area, Loft library furniture replacement, and Coffee Community Event

Budget: mid year review, adjustments, and approval

Campus Updates: Campus improvements, lost and found, equity and inclusion conference

Meeting canceled due to short gap since last one, schedule will resume in January 2024

Review priorities and updates across the Collaborative executive working areas

Voice of Customer: listening to our stakeholders from representatives including LEDs, Class Ambassadors, Student Empowerment Team S.E.T., and School Administration

Professional Development: Approval of go-forward strategy, framework, and funding guidelines for development learning opportunities across campus

Collaborative Communication: Design Thinking session on the core areas of communication the Collaborative should focus on

Review newly documented priorities and updates across the Collaborative executive working areas

Voice of Customer: listening to our stakeholders from representatives including LEDs, Class Ambassadors, Student Empowerment Team S.E.T., and School Administration

Collaborative Community Survey Proposal: discussion for the value and content of a measurement system for feedback on the Collaborative key deliverables

Grants Proposal: evaluation and discussion for the first deadline of grant applications

Professional Development: discussion for the goals and process needs for the funding from the Collaborative in continued professional learning for our campus

Pizza Party: discussion and approval for the options and logistics of a campus wide celebration for the successful fundraising campaign

Welcome & Get to know new President, Lucy Beard

Voice of Customer: listening to our stakeholders from representatives including LEDs, Class Ambassadors, Student Empowerment Team S.E.T., and School Administration

Roundtable Updates across our new Collaborative executive areas

Financials & Fundraising

Technology & Communications

Community Events & Culture

Classroom Engagement & Ambassadors

Community Engagement & Volunteering

Board welcome and introductions: many new Collaborative board members and positions providing a key opportunity to connect

Roundtable Updates from each Collaborative Board member on their area of responsibility and new school year initiatives and needs

Let us know if you have any ideas or thoughts that you might want brought up in a specific Board meeting. You may email president@design39collaborative.org or fill out the simple form to contact us below.

2023-2024 Collaborative Annual Priorities

Fundraising: Complete successful 39 Days of Giving fundraising campaign

Sponsors: Enhance the sponsors strategy and fundraising, Website and Communications support

Grants: Manage and solicit requests for grants, Create process handbook, Enhance website with stories of historic grants funded

Board Management: Ensure fiscal and regulatory process are followed, Identify new board members for annual process, Create transition and onboarding documents for new board members

Financials: Lead budgeting process, Manage financials to the budget, Manage tax filings and Audit processes

Communication: Review existing communication channels and messaging for gaps and opportunities, Create messaging themes and brand guidelines

Social: Manage weekly social posts and engagement, Evaluate channel usage, Pilot new features on platforms

Email Newsletter: Remove weekend work for volunteers, Maintain high engagement via feedback surveys and iterations

Campus Technology: Be a champion for the technology needs of our LEDs by identifying best in class, refresh cycles, software subscription negotiations funded by Collaborative, sunsetting old or unused tech stacks

Collaborative Technology: Maintain technology stack used by Collaborative for daily operations (website, sign ups, fundraising, software, …), Support enhancements as needed for Collaborative

Events: Lead successfully run events for 200+ community member attendance at key events, Create checklist for vendors and timelines on events to improve transitions. Manage PUSD level systems and requirements through Facilitron

Culture: Create a measurement system for voice of community in key areas led and owned by Collaborative in empowering our community culture

Equity & Inclusion: Support campus culture of inclusion with affinity groups and education

Spiritwear: Launch on-demand vendor and process, Support community events to “wear your spirit”, Create a Welcome Center Spiritwear Booth

Create handbook and timeline for Class Ambassadors, research other school room parent roles and responsibilities, improve selection process for Ambassadors

Parent Volunteers: Build systems and processes (CRM, sign ups…), Track volunteer involvement (#, hours, impact)

Student Enrichment: Launch successful process with diverse options, Create handbook

Traffic & Pedestrian Safety: Lead volunteers and process improvements for traffic, partner with D39 campus, Zero incidents

Service39: Continue culture of impact, measure involvement

Garden: Continue impact, measure designer reach

CONTACT US

Campus Calendar

LOCATION

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